Write the handoffs down
A global process has a quiet period in every region. The recruiter in one location finishes the day while a reviewer elsewhere starts. If the handoff lives in a message thread, the next person starts with a search. Write the handoff as a step: who prepares it, what it contains and who picks it up.
Name an owner for each region. That person checks that the record is complete before the next region starts. A named owner is easier to reach than a shared inbox and easier to hold to a routine.
Publish the live windows
List the live windows for the role and the regions they serve. Rotate the windows so the same place does not always carry the early or late hour. Show each window in the candidate's local time and link to a calendar view that converts it.
Keep the list stable for the search. If a window changes, say what changed and confirm the new local time in the same thread. A second message with a different time is a source of mistakes.
Use a recorded step for the handoff
A recorded answer can be reviewed by a colleague in another region without another meeting. Tell the candidate what to prepare and how the answer will be reviewed. The reviewer can leave notes and a score on the record, so the next person sees the evidence instead of a summary.
Do not use a recorded step for a conversation that needs a live follow-up. Choose the format per stage and write the reason next to the stage. The reason helps a new team member understand why the process is shaped this way.
Keep one shared record
Put the recording, the transcript, the notes, the rubric and the decision in one place. Use a note format that names the criterion and the evidence. When a reviewer in another region opens the record, the basic questions should already be answered.
Give access to the people who review and to the people who support the process. A reviewer who cannot open the record will ask for a screenshot, and the screenshot becomes a second record that drifts from the first.
Run the decision with a short routine
Ask reviewers to read the evidence before the discussion and to send a score or a recommendation. At the meeting, start with the evidence and the gaps. End with a short decision note that names the reason and the next step.
Keep the decision note with the record. A hiring manager in another region can read it later and understand the choice without calling the original panel.
Check the process after a round
Ask each region where the handoff paused. Was the record complete, was the time clear and did the next person have access? Fix the step that caused the pause before you change the interview content.
A global process works when the handoffs are visible. Clear windows, named owners and one shared record let a distributed team run the same process without being awake at the same time.